Best Business Voicemail Messages | Professional and Fun Examples

Ideally, you want to be available to all customers at all times, but there will inevitably be moments when you can’t answer the phone. In those cases, it’s best to encourage potential customers to leave a voicemail with their message and phone number. This is where an answering service can come in handy.

Since a voicemail is also a point of contact for the caller, it’s important to make this experience as smooth and effectiveas possible. There are many ways to do this, but what exactly does a great voicemail greeting sound like?

What is business voicemail?

A business voicemail functions similarly to a personal voicemail: when a call goes unanswered, a greeting plays, followed by a beep, allowing the caller to leave a message.

What sets a business voicemail apart is the need for professionalism and leaving a positive impression. This means giving careful attention to using a professional voice, crafting the recorded message thoughtfully, and ensuring timely follow-up to the message left.

A great business voicemail can enhance customer satisfaction even when you aren't there to take their phone calls.

What is important when recording a business voicemail message?

"Welcome, our office is currently closed. You can try calling again during our working hours or leave your name and message after the beep. We will return your call as soon as possible."

This is just one example of a professional voicemail greeting you might encounter. Now that your customers have reached your voicemail, it's important to make the most of this opportunity. Below, we highlight the key elements to consider for an effective business voicemail message.

Choosing the right voice

The first and perhaps most crucial decision is choosing the voice. Consider which voice best represents your company—it might be your own or that of a colleague whose voice sounds professional.

It's important to choose someone who can set a welcoming tone. This will make sure that the caller feels comfortable leaving a detailed message.

Ensure that the person recording the professional voicemail message speaks clearly, calmly, and articulately, using a tone that fits your company’s style. This tone can be very formal or more casual and light-hearted, depending on how your company typically communicates.

Option 1: Professional voice actor

One popular choice is to have your voicemail message professionally recorded by a voice actor. Simply select the voice you prefer and provide the text to be recorded. Most professional voice actors have their own home studios and can deliver the recording within the same business day.

We then upload this file to your switchboard, giving you a polished, professional voicemail right away. Expect a one-time fee of approximately €100-150 for a business voicemail recording. Check out websites like www.voices.nl or www.voices.be where you can listen to samples and order recordings directly.

Option 2: text-to-speech

Another option is text-to-speech: you provide the text, and the computer reads it aloud. In 2025, this sounds very natural! If your own voice isn’t quite right, a voice actor is too costly, or you frequently update your messages, this is an excellent choice for a professional voicemail.

You can also use text-to-speech for a standard welcome message or to state your name and phone number. We offer this text-to-speech option free of charge. So whether you want to create your own personalized message or have us produce it for you, it’s easy and affordable.

Just send us a well-crafted text, and we’ll take care of the rest to deliver the perfect business voicemail.

Fun voicemail greeting examples

We mentioned earlier the importance of speaking politely to customers, both during phone conversations and in your voicemail messages. However, many companies prefer to add a touch of humor to their voicemail greetings. Here are some playful voicemail message ideas you might consider:

• …And we will call you back as soon as we’re off the roof (ideal for roofing or plumbing companies)

• …And we’ll get you an answer quickly (perfect for logistics, delivery, or courier services)

Of course, such messages should genuinely reflect your company’s usual communication style. If your tone is typically very formal, humorous voicemail texts might not be the best fit.

Sample texts for professional voicemail

In addition to fun voicemail texts, there are many formal sample messages suitable for your switchboard or voicemail. Here are some common examples:

• "Hello and thank you for calling [company name / your name]. Please leave a brief message, and we will get back to you as soon as possible. Have a great day!"

• "You’ve reached [company name]. We are currently unavailable to take your call but would be happy to return it. Please leave your name, number, the reason for your call, and the best time to reach you—we don’t want to miss you again. We look forward to speaking with you soon."

• "Thank you for calling [your company]. We look forward to assisting you. Please leave your name, contact details, and the reason for your call, and we will return your call as soon as possible. Have a great day."

Above all, select a voicemail text that fits your business style. If you want professional guidance on recording your business voicemail message, Belfabriek is ready to assist you.

Also, you may want to consider including a link to your company website in your email signature so that customers have an additional way to contact you.